Every Tool a Scout Leader Needs
From advancement tracking to gear inventory, Scoutosia handles all the administrative overhead so you can focus on building character and leadership in your scouts.
Core Features
Advancement Tracking
Automatic rank progression tracking, merit badge requirements, awards, and recognition. AI-powered reminders for upcoming requirements and deadlines.
Smart Roster
Automated member database with parent contacts, emergency info, medical forms, and role assignments. Always up-to-date, never lost.
Event Management
Plan meetings, campouts, and activities with built-in RSVP tracking, automated reminders, and integration with family calendars.
Communications Hub
Send emails, texts, and posts to your unit. Automated event reminders, advancement notifications, and customizable message templates.
Gear Inventory
Track tents, cooking equipment, and supplies. AI Quartermaster manages checkouts, returns, and sends alerts when gear needs replacing.
Financial Management
Collect dues, track expenses, manage fundraisers. Built-in payment processing with low transaction fees (1-2% vs typical 3-5%).
Your AI Assistant Squad
Role-specific AI assistants trained on scouting terminology and workflows
Scoutmaster AI
Specialized for troop leaders. Knows advancement, leadership development, outdoor program planning.
Committee Chair AI
Handles finances, fundraising, charter renewals, and adult volunteer coordination.
Den Leader AI
Cub Scout specific. Age-appropriate activities, badge requirements, parent engagement.
AI Quartermaster
Manages gear inventory, suggests packing lists, tracks maintenance needs.
Report Generator
Creates annual reports, advancement summaries, and council submissions automatically.
Communications AI
Drafts emails, social posts, and newsletters in your unit's voice.
Leader-Specific Tools
Everything you need to run your unit effectively
Volunteer Coordination
Manage adult leaders, track training certifications (YPT, BALOO, etc.), schedule committee meetings, and coordinate volunteer roles.
- ✓ YPT & training reminders
- ✓ Background check tracking
- ✓ Role assignment system
- ✓ Volunteer hour logging
Forms & Permissions
Digital medical forms, permission slips, Code of Conduct agreements, and tour permits. Parents complete forms online, you get instant notifications.
- ✓ Medical form management
- ✓ Permission slip tracking
- ✓ Digital signatures
- ✓ Tour permit automation
Calendar & Scheduling
Master calendar with conflict detection, automatic parent notifications, and iCal sync so events appear in family calendars.
- ✓ Conflict detection
- ✓ iCal export/sync
- ✓ RSVP tracking
- ✓ Automated reminders
Parent Portal
Parents see their scout's advancement progress, upcoming events, payment history, and can update contact info. Reduces "what do we need to bring?" emails by 90%.
- ✓ Advancement dashboard
- ✓ Payment portal
- ✓ Event details & RSVPs
- ✓ Direct messaging
Compliance & Safety Built-In
Youth Protection Training requirements, background checks, two-deep leadership tracking, and audit trails for council compliance.
- ✓ COPPA compliant for youth participation
- ✓ Automatic YPT expiration alerts
- ✓ Secure data storage & encryption
- ✓ Audit trails for council reporting
Council Integration
Export data for council reporting, connect with Scoutbook for advancement synchronization, and share calendars with district events.
Ready to Simplify Your Scouting Life?
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